from the financial industry, for the financial industry – at fair prices
DMS – document management system
user-intelligent
docucore DMS: your digital memory for financial documents
software that doesn’t try to impress — just to help.
we believe technology should adapt to you, not the other way around.
consistently simple. radically thoughtful.
our interface is not only minimalist, but also context-aware: it shows only what matters in the moment — and eliminates every distraction.
more than a storage space – a living system
Your documents deserve more than folder structures.
Anyone who works daily with bank receipts, portfolio documents, contracts, statements, and regulatory papers knows: it’s no longer just about storage.
It’s about clarity. About speed. And about trust.
Because in a world where information must be available within seconds, traditional document filing is no longer up to date.
What you need is a central, intelligent, and secure place for all your financial documentation – and that’s exactly what we developed our DMS for.
It’s not just another tool that fades into oblivion after onboarding. It’s your control center for everything important, confidential, and audit-relevant.
"Your portfolio management system knows what was booked. Our DMS knows where the document is."
Who we built the DMS for — and who we didn’t.
What happens when a document management system isn’t built for everyone — but intentionally for asset managers, fund managers, fiduciaries, and family offices?
You get a system that thinks along, connects seamlessly, and takes work off your hands. Welcome to a new logic of document management: specialized, integrated, and practice-optimized.
Not just any DMS. Your DMS.
Most document management systems promise versatility, yet often remain superficial or require significant investment for customization. Clarity is lost in complex structures, while the real needs of users fall by the wayside.
Our system, on the other hand, focuses on what truly matters: it does exactly what it’s meant to do – efficiently, clearly structured, and without unnecessary clutter.
We’ve created a solution tailored exclusively to the needs of the professional financial environment. Not a standard DMS with generic structures, but a system that thinks along – in portfolios, regulatory requirements, and documentation obligations.
The result is a solution that delivers – without compromise.
bank document archive
The archive offers versatile search and filter functions – for example, by amount, value date, portfolio, bank, or document type. An intelligent full-text search enables quick retrieval of individual records, while tags and groups allow flexible aggregation of portfolios or clients. This ensures you always maintain a structured and transparent overview of all archived bank documents.
reporting
Reporting provides centralized transparency across all bank deliveries and workflows. At a glance, you can see the status of all ongoing processes and monitor document submissions from connected banks. This way, you always stay in control of the current data status and can identify missing or delayed deliveries at an early stage.
delivery
In the delivery section, bank documents can be conveniently uploaded and automatically processed. An overview displays all incoming files with their current status – whether they are still undergoing OCR recognition or already archived. This ensures you always have a clear view of the progress of document processing.
reconciliation
The positions from the bank statements are automatically captured and reconciled with the data from the portfolio management system. Matching entries are displayed in green, while discrepancies or missing values are highlighted in red. With a single click on the respective entry, differences can be examined in detail – enabling a monthly reconciliation that combines efficiency, precision, and transparency.
transaction reconciliation
Transactions are automatically extracted from bank statements and matched with the corresponding bank records. In addition, transaction data from the portfolio management system is integrated into the reconciliation process. Missing or inconsistent entries are clearly and transparently highlighted. Using the transaction number, you can instantly see which movements are recorded in the system, and the associated bank documents can be opened directly to review the details of individual bookings.
booking
Portfolios that require manual booking can be automatically loaded into the inbox. Relevant booking information can be entered directly within the bank document, for example through digital booking stamps. Once the booking is completed, the documents are automatically moved to the Completed status, ensuring that the processing stage is always clearly visible. Workflows can be assigned individually or automatically, allowing staff to handle their tasks in a targeted, efficient, and fully traceable manner.
"Work in a contemporary way with docucore DMS – because true efficiency emerges where well-designed processes, intelligent automation, and effortlessly intuitive operation work together in harmony."
pricing
Berechnen Sie die jährlichen Kosten
Lizenzgebühr
7’500 CHF
jährliche Kosten
9’875 CHF
No hidden costs – only transparency. Here you can calculate your annual costs right away. (excluding setup costs)
Basic license & 5 custodian banks
CHF 9,875 / year
terminable annually
License costs, incl. updates and maintenance
CHF 7,500 / year
Number of portfolios, documents, clients, and logins
unlimited
full cost control
STATE OF THE ART
fully integrated multilayer OCR
Whether it’s a contract clause, billing number, or transaction detail – our next-generation multilayer OCR thinks along.
Based on state-of-the-art AI and deep learning technology, it recognizes complex relationships, understands context, and extracts even the finest details from digital and scanned documents – precisely, quickly, and reliably.
The AI-powered search function goes far beyond traditional keyword searches: it analyzes content semantically, interprets structures, and finds relevant information within seconds – regardless of format, layout, or file type.
STATE OF THE ART
fully integrated multilayer OCR
FINMA expects supervised institutions to maintain an organization that ensures transparency, traceability, and diligence – in short: structures that create trust.
docucore supports financial institutions precisely in this. The system provides clarity and security in handling sensitive documents, meets the requirements for traceability and auditability, and is recognized accordingly by FINMA.
A professional document management system is far more than just technical infrastructure – it is a visible sign of accountability in action. Those who work with docucore demonstrate that compliance is not seen as an obligation, but as an integral part of a trustworthy corporate culture.
In this way, docucore strengthens not only organizational efficiency but also an institution’s reputation – and with it, the most valuable asset in the financial world: trust.
TRUST BEGINS WITH CONTROL
for maximum independence
The application is operated entirely within your own IT infrastructure and integrates seamlessly into existing systems. Installation takes place on a Windows Server with an MS SQL database, ensuring a stable and high-performance environment.
All data remains within your organization – with no external cloud storage or third-party access. A finely tuned role and permission system allows you to control precisely who can access which information.
This way, you maintain full sovereignty over your data and establish the foundation for maximum security, confidentiality, and regulatory compliance – a decisive advantage when dealing with sensitive financial information.
SHAPE YOUR PROCESSES YOURSELF
automate — but on your terms
The docucore DMS combines automation with freedom: you decide how your processes should run. With the integrated workflow designer, processes can be configured intuitively – without any programming knowledge.
This allows you to define rules by which documents are automatically recognized, categorized, moved, or assigned to specific users.
Whether simple routine tasks or complex review and approval processes – every organization can flexibly adapt its workflows to internal structures and responsibilities.
The result: more efficient operations, fewer manual interventions, and fully traceable document processing – exactly the way you need it.
READY TO GO – PERFECTLY TAILORED TO YOU
your start with docucore
With docucore DMS, you get a solution that is not only powerful but also professionally implemented. Our team handles the complete setup and tailors the system precisely to your individual requirements and workflows.
This creates an environment that is optimally customized for your company from the very beginning – without the effort of a lengthy IT project.
Instead of complicated installation processes, you experience a structured and seamless start: docucore is delivered ready to use, seamlessly integrated, and configured so you can work efficiently right away. It’s a solution that doesn’t confuse simplicity with superficiality – but convinces with care, precision, and true practical relevance.
THINK CONNECTED, WORK EFFICIENTLY
with a direct PM1 interface and optional integrations with other systems
The efficient collaboration of modern systems depends entirely on their ability to integrate. That’s why docucore DMS already includes a direct, cost-free interface to the portfolio management system PM1 – enabling secure, bidirectional real-time data exchange without any media disruption.
In addition, docucore can also be connected to other portfolio management systems. These individual integrations are available upon request and are implemented on a project basis – ensuring your systems work together exactly as your workflows require.
GRANULAR ACCESS CONTROL
flexible, precise, and secure – down to the finest detail
Our solution offers a sophisticated, multi-tenant access management system that extends down to individual documents.
This allows you to define with utmost precision who can access which content – while maintaining full oversight of all permissions at any time.
Roles and access rights can be configured flexibly and assigned individually, ensuring that each user group sees exactly the information relevant to them. The result: maximum control, complete transparency, and a security framework that seamlessly adapts to your organizational structure.
WORK FLEXIBLY
access all documents – anytime, anywhere
With docucore DMS, your document management remains independent of location and infrastructure. All documents are centrally managed, shared based on user roles, and securely accessible at any time – whether in the office, at home, or on the go.
Thanks to intelligent access control and modern system architecture, complex VPN connections or local server logins are no longer necessary. Teams can work across locations within the same, always up-to-date data environment – efficiently, securely, and fully traceably.
Remote work thus becomes not a challenge, but a natural part of a modern, connected way of working.
and what else do we offer?
consulting
Take advantage of our personal consultation – simple, convenient, and free of charge.
Book your preferred appointment online now and benefit from an individual, non-binding consultation tailored to your needs. Our service is, of course, completely free for you.
need help with migration or data enrichment?
Take advantage of our personal consultation – simple, convenient, and free of charge.
Book your preferred appointment online now and benefit from an individual, non-binding consultation tailored precisely to your needs. Of course, our service is completely free for you.
